7 Best Fitness Class Scheduling Software (2025)

We live in a world where fitness doesn’t remain a luxury. It becomes a necessity! There’s a popular quote by Khloe Kardashian: “Fitness is not about being better than someone else. It’s about being better than you used to be.”

Physical fitness can enhance your productivity and the ability to perform daily tasks with energy to manage stress, fatigue, and lifestyle concerns. But in this fast-paced life, people are falling prey to processed food, excessive screen time, inadequate sleep, work-life imbalances, social isolation, or alcohol. To overcome the cycle, the global fitness market is shifting towards digital health and wellness to add innovations for fitness platforms and mobile health apps. In past years, global fitness and wellness software has shown a growth from $81.90 billion in 2024 to reach $133.70 billion by 2030 with a CAGR of 8.51%.

Managing a fitness studio comes with the hassle of managing schedules, tracking memberships, processing payments, and following up with clients. So, how do they manage fitness classes? All they require is the best fitness business software to handle online bookings, gym booking software for personal training, and fitness scheduling. Brands are also pushing their sales through devices like fitness trackers, smartwatches, and tools for monitoring health metrics to target health-conscious audiences. Let’s go deep into the concept of fitness software and look at class scheduling software development process.

What is Fitness Class Software?

It is digital software that is customized to help gym owners, fitness studios, and personal trainers manage their fitness classes. It helps to streamline their fitness scheduling to manage classes, session bookings, subscription or membership plans, and flexible payment methods. Using this fitness class software, professional trainers can automate administrative tasks to reduce manual errors and build a centralized system for training support.

While evaluating fitness gym studios’ scheduling software, these are some common features that help fitness businesses deliver user convenience and scalability:

Easy Scheduling: It comes with a simple user interface to design with drag-and-drop scheduling, color calendars, and an easy booking process. Users can follow fast and simple 1-1 appointments and register for group training sessions. Due to easy scheduling, it helps fitness staff manage their operation stress and provides self-service options for members. Also, with 24-hour access control, it can securely operate without any inconveniences.

Notification and Reminders: This software integrates the feature of automated notifications and reminders to stay updated and never miss out on sessions. It reduces no-shows with SMS or email reminders. Following a centralized database system, users can get updates for new classes, offers, and discounts and even chat with trainers for Workout routines.

User-Friendly Interface: Online bookings are made simple with an easy interface of smooth navigation, quick filtering, personalized dashboard, live classes, admin panel, and search. For developing social connections, it also integrated a community section where you can invite friends and family to come along and join fitness classes together.

Client Profiles & Tracking System: Users can easily set up their profile filling up basic details and keeping track of their workout history, as well as progress reports for goals and achievements. This feature entails storing user information to create fitness goals, log workouts and measurements, and manage subscriptions, renewals, and cancellations. Trainers can keep tracking progress and share guidance for scheduling updates.

7 Best Scheduling Software for Fitness Studios

Fitness enthusiasts can’t keep up with manual trackers and struggle with issues of misplaced registrations, trainers, virtual courses, and scheduling conflicts. Also, post-pandemic, the fitness industry hits a major setback, between 2020 to 2021, the gym industry has lost over $29.2 billion in revenue. Soon, fitness owners are turning towards a hybrid model providing a blend of in-person and online training classes. With the growing demand for personalized fitness routines and digital memberships, trainers and studio owners are in need of the best fitness scheduling software to ease their operational efficiencies.

Personal trainers are bound to rely on these fitness studio software to manage online bookings, fitness scheduling, group bookings, marketing tools, and payment plans to deliver the best client satisfaction. Here is the list of fitness scheduling software that you can pick to grow your fitness business online.

7 Top Gym Class Scheduling Software

As gym owners, studio operators, and personal trainers, having scheduling software will bring down operational inefficiencies by beyond 50%. But the market comes with varied options, so who’s the ideal one to fix your fitness studio and manage continual training classes? We got you! Let’s evaluate this gym class scheduling software in detail and check which fits your fitness expectations:

1. MindBody

With 2.4 million active users, MindBody is the ideal fitness software to allow users to search, book classes, and buy courses. One of the trusted software for fitness and wellness brands by Drybar, orangetheory, F45, Studiopilates, and Burn Boot Camp. With over 20 years of experience, it helps gym studios manage their class scheduling, support instructors, and handle time slots. A dedicated team can also help integrate third-party apps like Apple Health, Fitbit, and other tracking apps for mobile compatibility.

You can consult with the MindBody team offering customized software:

• MindBody App
• Client Messenger
• MindBody Fund Business
• MindBody Integrations
• Automation Marketing
• Calendar Scheduling
• AI-Chat feature Integration

2. Acuity Scheduling

It is online appointment scheduling software that fits businesses for customized scheduling, automated booking, and personalized experiences. You can also integrate tools for automated follow-ups over email and text, as well as client profiles, and build customer loyalty with discounts, coupons, and subscriptions. Fitness owners can add flexible payment by integrating Stripe, PayPal, and Square gateway solutions to generate invoices and receipts. So, whether you are an individual trainer or an established gym studio, it helps you to streamline comprehensive services in one place.

Here are the integrated features that Acuity scheduling can add to your fitness scheduling software:

• Automated Reminders
• Online Booking
• Notifications and Alerts
• Online Payment and deposits
• Calendar Management
• Client Management

3. Vagaro

It is ideal for fitness businesses as a cloud based scheduling software. It can offer integral features of flexible bookings, schedules, contactless payments, or checkout with no-show and cancellation fees. Vagaro is a gym class scheduling software that integrates features of the online store, marketplace, customized forms, automated notifications, and live streaming consultations. Fitness Studio can help businesses with calendar management, payroll, inventory, reports, and invoices.

Here are the core features that Vagaro provides with scheduling software:

• Calendar Management
• Hassle-free booking with the Vagaro business page
• Payment Integration: Contactless Checkout and Card on file
• Email and text marketing
• Personalized marketing for website and app
• Scheduling recurring rent and fees

4. Trainerize

Perfectly suited for fitness, nutrition, and habit coaching, Trainerize is your one-stop platform for in-chat messaging and progress tracking for digitized personal training systems. Using the software, you cannot only schedule classes but also keep track of workout routines, tracking exercises, and structured programs. You can use automated trackers to record progress for metrics like body measurement or workout step completions.

If you are an independent trainer, fitness studios, and gym owner, here are the top features that Trainerize can add to your ideal software:

• Client Management Tools
• Nutrition Plans and Habit Coaching
• Customized Client Programs
• Workout Library
• Meal tracking and planning
• Video Coaching and Integrated Payments

5. TeamUp

It is a highly rated online booking software that is trusted by more than 4000 gym businesses or studios with expanding over 40 countries. TeamUp can provide integral features of online booking with record attendance, reducing no-shows, and offering flexible scheduling through calendar management. Using TeamUp as fitness appointment scheduling software for detailed reporting, payment process, activity cycle, customized branding, and membership plans.

TeamUp can be your developing partner with provide these enlisted features adding to software :

• Fitness Class Scheduling
• Membership Plans
• Payment Integrations
• Client Management
• Customer Support
• Venue and Franchise Setups

6. Glofox

One of the reliable gym class scheduling software that specializes in personal training sessions and core fitness services. Glofox can be featured as an all-in-one platform to manage operations, grow memberships, track member activity, and generate more revenue. It can build your brand with customized solutions for member management, sales features, marketing solutions, and navigating business operations.

Glofox can be your all-rounder solution to develop personalized fitness studio software. These are the top offering:

• Daily Administration tasks
• Personal training sessions
• Manage membership plans
• Lead management
• Report and analytics
• Sales and Revenue trackers

7. Zen Planner

A trustable brand for more than 6000 studios, Zen Planner can help businesses manage core services for member management, billing, automated sales and marketing, community engagement, and fitness tracking. You will receive a 24-hour assistance chatbot to reply to queries and generate more leads. This scheduling software is ideal for the fitness industry to grow your gym business.

Start your journey of fitness goals with Zen Planner and here how it goes:

• Zen Planner Studio
• Zen Planner Engage
• SugarWOD
• Staff Management and Payroll
• Billing and Payment Processing
• AI-Driven Marketing
• Personalized Fitness Tools
• Technical support

Fitness Class Scheduling Software Development Process

Every fitness studio or gym owner is focusing on growing their online presence by developing software and gym apps. But, have you wondered how complex the process of fitness software is? It’s not just restricted to coding. It goes through a structured approach to transform a simple idea into functional scheduling software.

Let’s explain the software development process with step-by-step guidance:

Business Research

The foremost step is to begin by defining your business goals and what exactly you are looking for. Fitness apps can be of multiple types, including activity tracking apps, workout apps, nutrition and diet apps, yoga and meditation apps, mood tracking, and personal trainer apps. So, researching for business types and target services will help create the best roadmap.

Features Integration

The next step is to navigate for the core feature and which one will be the right fit to develop the ideal application. You can select from customizable options from user profile, class schedule, payment integration, automated notifications, setup trainer profile, device compatibility, and analytics or reporting.

UI/UX Design

As users will directly interact through the app, it is important to explore multiple user interfaces or designs, ensuring simple navigation for tablets and smartphones. The step scheduling can start with selecting the date, time, availability, slot selection, and managing staff records. For the best user experience, this software can be customized to dark and light modes.

Technology Stack

To develop user-friendly software, it is essential to look out for the right technology to set up each feature. For example, for frontend, React.js, Angular, or Vue.js (for web), Swift/Kotlin, and the backend can be set up with Node.js, Django, and Ruby. Also, there should be options for databases, payments, and push notifications. So, based on complex features, you can select no-code solutions or fully stack development.

Development and Testing

Here, the frontend development starts with web and app interfaces with suitable UI/UX designs and API integrations, developing responsive designs for multiple devices, and adding calendar tools for easy appointments. Backend development comprises elements of user authentication, navigation, payment gateway, and automated notifications, and data encryptions. Finally, it must be passed through manual and automation testing to fix any bugs or vulnerabilities before deploying.

Deployment

This phase is the final stage, where developers launch the fitness software on cloud hosting and configure it for the domain using SSL security. Deploying frontend and frontend applications and monitoring system performances using monitoring tools of Google Analytics and performance logs. Again, you can verify with functional testing to fix any bugs.

Why Choose NineHertz to Build Your Custom Fitness Studio Software?

NineHertz is your reliable custom mobile app development company with a diverse team of tech experts who can assist you in developing fitness studio software. Global Awards awarded the company the “Best IT Service Provider of the Year 2023” and served industries for over 16 years. NineHertz team has a proven record for client management to deploy the best fitness software after understanding the specific needs of trainers, gym owners, and clients.

Whether your fitness or gym business is looking for app development for Android and iOS and software, NineHertz has industry experience in following an agile development approach to integrate user interface, tracking system, features, data and analytics, and suitable tech stack. Get your fully customized software ready with error-free coding, following agile methodology, and 24-hour assistance for support services.

Conclusion on Fitness Class Scheduling Software

Choosing the right fitness scheduling software can save you hours with assistance for administrative tasks. Gym studios or trainers should analyze multiple factors, including feature selection, user experiences, integration capabilities, security, and data privacy. It can significantly improve engagement through automated reminders and by accessing on-demand virtual classes for better user experiences through reward programs and loyalty tracking. So, without any second thought, find the right software and scale your fitness business to new heights!

FAQs on Gym Studios Scheduling Software

1. What are the common features of fitness class scheduling software?

Some of the essential features are an easy booking process, automated reminders, payment integration, trainer profile management, and progress tracking tools.

2. Can this fitness software support multiple locations?

Yes, this software can optimize for multiple location gym and franchise support through a centralized management system.

3. What are the different categories of fitness scheduling software?

It comprises gym management software, personal trainer app, Group fitness scheduling software, corporate wellness software, and online wellness apps.

4. Which type of customization is available for fitness scheduling software?

You can customize fitness software based on branding, form of classes, pricing methods, expertise, and availability for trainers.

5. Can you suggest a tech stack for developing fitness software?

Here are the tech stack used for developing fitness software:

• React.js, Vue.js, and Angular for language and frameworks
• React Native, Flutter, and Swift or Kotlin for mobile development
• APIs integration
• Firebase authentication
• Database storage with NoSQL
• Real-time Cloud services