20 Best Scheduling Software for Schools, Aademics (2025)

Innovation has led its way to school campuses as well; it supports the administration in juggling complexities and reducing mishandled tasks. Pushing the limit unlocks new doors of possibilities with AI-based tools, smart classrooms, and digital boards to encourage hybrid learning. One such innovative tool is scheduling software for schools. It helps to allocate classes based on teacher preferences, subject alignments, extracurricular activities, and adapting to changing timetables.

With the emerging trends of personalized and blended learning, AI, LMS, mobile optimization, data analytics, and blockchain, the education sector will not remain the same. It develops a high demand for integrating tools to automate scheduled classes and enhance the learning experience. The competitive market for school management software is projected to grow at a rate of 18.6% by 2029, reaching an estimated revenue of $40.22 billion.

What is Class Scheduling Software and What Are Its Features?

Imagine the chaos if a single teacher had to witness multiple classes clashing at the same time; streamlined software is required to eliminate these manual errors. The best education scheduling software specializes in managing timetables to update schedules, effective resource allocation like room, equipment, or faculty, and resolving scheduling conflicts. Automating the tedious task of class schedules will save more time and effort with an immediate response to changes.

Classrooms in schools and colleges are finite resources with fixed occupancy rates. Across elementary and high school levels, on average, schools have to schedule 6 to 8 classes daily for core subjects, language arts, fine arts, music, information technology, physical education, and life skills while managing short and long lunch breaks. Class scheduling software helps to organize time and resources with these listed features:

• Real-time class tracking
• Customization for classroom booking and capacity planning
• Automated Waitlist management
• Student self-service portal
• LMS (Learning Management System)
• An analytical dashboard to optimize scheduling

List of 10 Best School Class Scheduling Software

Whether it’s room conflicts or double booking, class scheduling software can be a game changer to reduce complications, errors, and chaos with a simplified process. These are web-based platforms made with JavaScript, CSS, and HTML to build user interfaces and handle interaction. Algorithms can detect conflicts and streamline resource allocations.

Here is a list of school scheduling software that can help the administration manage flexible schedules and maintain the decorum of institutions. If you want to build your own application, The NineHertz is the leading class scheduling software development company.

Top 20 Academic Scheduling Software

With an academic scheduling software, it effectively manages data to keep accurate progress of class timings and allocate resources. It has multiple features, such as calendar integration, rotation scheduling, conflict resolution, block scheduling, and others. Let’s discuss the top education scheduling software:

1. ConexED

It’s an ideal partner for class scheduling software, where students can access bookings, analytics, and alerts for more than one location. ConexEd’s code-based scheduling integrates with your existing system and automates to reduce the risk of teachers and classrooms being double-booked. It allows the admin department to manage time with custom durations, flexible switching, and track buffer slots. This tool can integrate with Office 365 or Google Calendar, and students can use a ConexED card to deliver accessibilties through any devices.

• Founded: 2012
• Software Cost: Trial and Paid Version
• Highlighted Services: Appointment and Scheduling, ConexED cards, slot bookings, notifications and alerts, Intake forms, calendar sync, Student CRM, and business intelligent dashboards.

2. Edmingle

One of the education scheduling software to reduce operational hassle serving more than 5 million students across 100 countries. Edmingle delivers the best student learning and engagement with live learning, an in-built course player, a drip schedule, discussion forums, and progress reports. Multiple educators can team up and manage their daily operations to deliver educational excellence. Teachers can facilitate multiple formats to attend live classes and auto-recordings for consistent learning.

• Founded: 2016
• Software Cost: Free Plan, Hybrid Plan $45 per month, Pro Plan $90 per month
• Highlighted Services: Automated class scheduling, Live class integration, flexible timetables, automated reminders, mobile accessibility, batch management, and class analytics.

3. Coursedog

Being a well-rated education partner, Coursedog provides the best scheduling software, which has resulted in a 54% increase per semester for Hawaii Pacific University, a 60% reduction in course conflicts, and an estimated saving of $500K for Roanoke College. School faculty can schedule with rules, define room connections to prevent conflicts, and create a dashboard for space utilization to meet student demands and deliver balanced learning experiences.

• Founded: 2018
• Software Cost: Pricing starts at $20,000 per year
• Highlighted Services: Curriculum management, Catalog and Handbook, Syllabus management, curriculum analytics, academic scheduling, faculty workload management, event scheduling, course demand projection, and track assessment cycles.

4. Accurent EMS

Next on the list is award-winning EMS classroom scheduling software to transform manual processes with automation for on-campus classes, exam schedules, and meetings. It delivers an effortless experience to educators to quickly add new classes, simply scheduling, more transparency with the Student Information System (SIS) and tracking space usage. A trustable choice for top institutions like Duke University, Essex County Council, Minnesota State, and Babson College.

• Founded: 1995
• Software Cost: Pricing starts from $9000 per year
• Highlighted Services: Automated scheduling and Room booking, Centralized scheduling management, space optimization, real-time reports, Campus system integration, conflict resolution, self-service portals, cloud accessibility, and exam schedules.

5. Ad Astra

This software has the expertise to build course schedules that empower schools to track down student progress with smart scheduling. Integrating this solution can help to reduce course conflicts, assign faculties into sections, manage workflows, and publish student Information systems. Adding top clients to the portfolio like WKU, UMKC, GERMANNA, SLCC, Lamar University, and ACC. Integrating a centralized system, it supports academic schedule building that helps with section alignment.

• Founded: 1996
• Software Cost: NA
• Highlighted Services: Visual Scheduling calendar, filtered schedule views, section editing and alignment, annual scheduling building, permission control, collaborative tagging and assignment, and historical schedule insights.

6. Reservio

This academic university scheduling software shifts entire scheduling management online with sync to the calendar and easily organizes based on teaching hours. It radically reduces empty classrooms with automated reminders, tracking week-to-week progress, and hassle-free scheduling. Reservio helps institutions to build their professional websites where students can enroll and follow 24-hour bookings. It is an ideal choice for schools, training centers, and educational institutes.

• Founded: 2012
• Software Cost: Free plan, Starter at $9.23 per month, Standard at $18.46 per month, and Pro at $36.92 per month
• Highlighted Services: Appointment calendar, 24-hour bookings, staff management, booking websites, client management, and reminder messages.

7. Omnify

It is a renowned cloud-based class scheduling software with a simple interface, accessibility, 2-way calendar sync, and schedule check-ins to avoid conflicts. Students can communicate for online and offline class booking with Zoom links for fast and easy schedules. Schools can integrate solutions to provide bundled class packs with automated features of billing, custom fields, extension, and check-ins.

• Founded: 2016
• Software Cost: Free, Growth at $79 per year, Accelerate at $199 per year, and Scale at $499 per year
• Highlighted Services: Online class scheduling, automated booking, waitlist management, instructor and staff management, calendar synchronization, multi-user access, and mobile & cloud-based optimization.

8. Appointy

If you are looking for the easiest way to automate scheduling while reducing admin hours, Appointy provides web-based scheduling with automated reminders and student management. It is effective for school management to automate class timetables, schedule resources, staff management, parent meetings, and career counselling sessions. Appointy eases complexities with an all-in-one education scheduling software, adding more personalization while reducing no-shows.

• Founded: 2006
• Software Cost: Free plan, Growth plan at $19.99 monthly, Professional Plan at $49.99 per month, and Enterprise Plan at $79.99 per month.
• Highlighted Services: Calendar scheduler, Class reminders, resource scheduling, booking automation, staff management, online payments, reporting and analytics, and scheduling with a mobile app.

9. Arlo

It is a blended learning solution that helps teachers with scheduled training programs automate manual processes with effective tools. Integrating these software, school administration can manage tasks, schedule presenters, and enroll new students. Arlo can support transformation training operations with a guide on training management software. With over 15 years of experience, it has scheduled over 57,000 courses of face-to-face training, Zoom sessions, self-paced online modules, and blended models.

• Founded: 2014
• Software Cost: Simple plan at $105 per month, Professional plan at $179, and Enterprise plan at $240
• Highlighted Services: Schedule Trainers, Scheduling courses, rooms, recurring events, workshops, and seminars.

10. Picktime

One of the best choices for online class scheduling software to help schools facilitate internal scheduling is Picktime. There is no hassle of pre-installation and setup of additional hardware; it can easily be accessed using the Internet. Picktime acts as a tool to stay organized and integrate calendars, keeping track of to-do lists, deadlines, and automated reminders. It supports handling admission interviews, school tours, information sessions, counseling appointments, and parent-teacher conferences.

• Founded: 2017
• Software Cost: Free plan, Starter plan at $3 per month, and Pro plan at $2.25 per month
• Highlighted Services: 24-hour access, flexible setting with no installation, scheduling staff and services, centralized data, group bookings, scheduling, and recurring events.

11. Teach ‘n Go

Introducing fully optimized education scheduling software helps allocate classrooms to students based on structured information. Keeping track of attendance and courses helps teachers save time for administrative tasks. Integrating an intuitive interface will help select the ideal classroom and teacher for each lesson and provide a quick overview with real-time updates. Students can access the school’s calendar through desktop and mobile devices.

• Founded: 2013
• Software Cost: Start price at $69 per month for 100 live students and custom quote for over 2000 live students
• Highlighted Services: Real-time Dashboard, Student/parent portal, resource calendars, student booking system, API integration, and attendance tracking.

12. Zoho Bookings

Zoho is listed as a top-class software solution, becoming a go-to scheduling software that allows students to save hours by self-scheduling appointments. Zoho booking is helping life skill teachers, workshop organizers, online course providers, and private tutors to ease their scheduling for 1-1, group booking, and collective and resource bookings. Students can easily schedule classes through iPhone or Android devices and stay updated on classes.

• Founded: 1996
• Software Cost: Basic plan at $360 per month and Premium plan at $540 per month
• Highlighted Services: Customized booking page, email and SMS notification, user roles and permission, integration with calendars, video conferencing tools, and Zapier, group and resource bookings.

13. Cal.com

With a unified concept of One Campus, One schedule, Cal.com facilitates faculty, staff, and students to deliver a quality classroom experience. With streamlined office hours, scheduled meetings, and round-robin scheduling, as well as customizable booking forms based on student demand, it facilitates professional management with flexible scheduling options, routing forms, multiple zone classes, and automated reminders. Sync with tools of Google Calendars, Microsoft Teams, Zoom, Zapier, and others.

• Founded: 2021
• Software Cost: Free plan, Team plan at $15 per month, and Organization plan at $37 per month
• Highlighted Services: Open source and customizable software, schedule recurring events, Group schedules, built-in video conferencing, time-zone learning experience, and app integration.

14. iClassPro

Best scheduling software for schools to ease student enrollment, class schedules, automated registration, billing, trial classes, and waitlists. It helps track attendance, create check-in kiosks for instructors, and create the staff portal for session enrollments. Sending updates and reminders for any change in class or cancellation, dynamic calendar, and advanced planning for class to avoid clashes.

• Founded: 2008
• Software Cost: Signature Plan at $129 per month, Elite plan at $199 per month, and Premium Plan at $299 per month.
• Highlighted Services: Class bookings, reporting tools and dashboards, skill tracking, staff management, check-in kiosks, staff time clock and portals, and integrated websites.

15. Skedda

With simplified solutions for reserve desks, scheduling meeting rooms, enrolling new students, and tracking space utilization as the best management platform. Skedda helps reduce operational burden and enhance efficiency with flexible support for security, integration, and support. Supporting features of advanced user roles and permission systems, handling check-in to check-out, along with data-driven insights for peak hours and booking patterns.

• Founded: 2013
• Software Cost: Starter plan at $99 per month, Plus Plan at $149 per month, and Premier Plan at $199 per month
• Highlighted Services: Space management, booking, floor plans, customization and personalization, app integration and Sync, security and authentication, analytics, and reporting.

16. OneCal

It is a one-stop software for multi-purpose schedule links based on availability, duration, and location. Using OneCal, it helps collect scheduling links, sync calendars, create custom availability for specific dates, approve bookings, confirm notifications, integrate social media, and create booking pages. It supports synchronization with Google Calendar, Outlook, or Apple Calendar to manage group scheduling.

• Founded: 2022
• Software Cost: Starter Plan at $5 per month, Essential plan at $10 per month, and Premium Plan at $25 per month
• Highlighted Services: Real-time updates, multi-way syncs, team plans, schedule links, configure tools, and data privacy.

17. Teachworks

Turning complex schedules into simplified versions, Teachworks provides multiple calendar views and filters based on week, month, daily, teachers, and locations. It quickly fixes the issue of teacher availability on the calendar to reduce no-shows. Users can easily schedule classes and change timing with simple drag-and-drop features. Also, this tool provides exact details on which lesson, time, and teacher availability conflicts arise on the spot to eliminate clashes.

• Founded: 2014
• Software Cost: Starter Plan at $16.49 per month, Growth plan at $47.99 per month, and $Premium plan at $187.99 per month
• Highlighted Services: Individual and Group scheduling, Calendar lock, lesson size, eMail Cancellation, multi-time zone support, schedule confirmation, personal calendars, detail records, website plugins, spot scheduling, and calendar filters.

18. Timetabler

Whether you want to introduce a new timetable or update your existing timetable, Timetabler can easily schedule it for you. With an intuitive interface, the school can fully control missing classes and manage timing for part-time teachers, option patterns, interrupted lunch breaks, split-grade classes, or consortium days. It is a self-checking tool where users can simply log in and allocate teachers with the right classes without any clash.

• Founded: 1978
• Software Cost: Annual License Fee
• Highlighted Services: Automated timetable, flexible block, rotating and custom schedules, drag-and-drop interface, conflict resolution, integration with school management systems, substitution management, and data exporting.

19. DMSchedules

With an experienced team of scheduling experts, DMSchedules specializes in elementary schools and special education. It features an easy drag-and-drop solution, rotational shifts, and the ability to share online schedules with administrators, teachers, and staff. You can experiment with different scheduling models to create your new time plan in just hours. Also, it can provide effective staffing solutions so that students have access to the core curriculum and special offerings.

• Founded: 2004
• Software Cost: Basic plan for $1800 per year, Custom plan for $3500 per year, and Special Plan for $5300 per year
• Highlighted Services: Flexible scheduling, class rotation, alternate schedules, period management, staff assignment, conflict support, staff schedules for multiple schools, and error tracing for validations.

20. Untis

Upgrade your school experience for time management with Untis, which creates the best professional timetables, schedule substitution, and room management. Schools can effectively manage online administrative tasks with online timetables and substitution scheduling to plan for teaching units. Fast and easy scheduling with simple steps: enter your data, define your parameters, optimize your timetable, schedule manually, and publish online timetables.

• Founded: 1970
• Software Cost: Trial and paid version
• Highlighted Services: Multiple format automated timetable formatting, conflict detection, flexible scheduling, Integration with digital calendar and LMS, mobile accessibility, real-time updates, room utilization, and efficient scheduling.

How NineHertz Can Help You in Education Scheduling Software Development?

With an extended expert team, NineHertz is delivering AI-integrated class scheduling software to shape your overall learning experience. Deploying solutions for timetable optimization, class rescheduling, smart conflict resolution, and predictive analytics helps school clients automate their manual scheduling process. We have multiple versions, including role-based scheduling, multi-language software, cloud-based scheduling, customizable booking, and white-label class scheduling solutions. NineHertz also focuses on continuous innovation by integrating smart sensors, Google calendar, Outlook calendar, and Apple calendar sync with automated reminders.

Connect with tech experts to develop ideal scheduling software with student, instructor, and admin panels to manage school administration!

Conclusion

Every school administration navigates the challenges of scheduling multiple classes and reducing errors to manage staff and students. Selecting the right school class scheduling software helps with bulk scheduling, minimizing conflicts, and reducing double booking. Automated tools have made the process smoother, allowing you to update timetables at your fingertips anytime and anywhere. Integrating features of color coding, detection, mobile optimization, and reminders can reduce errors and speed up the process. So, research your requirements to find the right scheduling software that saves you time and resources while optimizing efficiencies.

FAQs

1. What are the different types of Class scheduling software?

Based on target students, functionality, and methods, it is classified into automated timetable scheduling, course scheduling, School Management System, Hybrid and Rotation scheduling, and Multi-campus software.

2. How can scheduling software support online and hybrid learning?

It allows school administration to manage hybrid schedules, align virtual classes, and link video conferencing tools like Microsoft Teams, Google Meet, and Zoom.

3. Which types of scheduling can integrate using the software?

It includes fixed, flexible, block, rotational, hybrid, staggered, open, double-shift, and personalized scheduling.

4. How can AI be effective for online class scheduling software?

These scheduling tools can utilize AI algorithms to analyze teacher availability, student enrollments, and room allocation and optimize timetables with minimal conflicts.